Progress Report Windows + Case-Manager Courtesy Rule

Source email: "Progress Reports" — Shannon Flaherty, 2025-01-16 Topic in source: Term 2 progress reports specifically. The same shape applies to Terms 1, 3, and 4 — only the dates rotate.

Annual rhythm (4 terms)

DCPS aligns SpEd progress reports with the report card terms. Each term has:

1. Window opens — typically the day report card grades open (e.g., late January for Term 2).
2. Internal team deadline — give all members at least 1–2 days BEFORE the official window close so case managers have time to finalize without being late.
3. Window closes — set by Central; anything finalized after this is officially late and counts against IMPACT scores.

In 2025 for Term 2:

• Window opened: Jan 27
• Team deadline (Shannon's ask): Feb 2 (Jan 31 if you don't want to weekend it)
• Hard close from Central: Feb 3

The exact dates rotate year to year — but the ~5-day window and the case-manager courtesy rule are stable.

The case-manager courtesy rule

Non-CM team members must finish their sections before the hard-close date so CMs have time to finalize on the last day.

"Please respect the [team] deadline out of respect to your colleagues who are case managers. They cannot finalize documents until all members have completed their sections. They need time to do this [on the close date] and should not be penalized for the delays of a colleague."

Translations

• Progress reports use a separate translation flow — NOT the regular MS Forms link in document-translation.md. Shannon explicitly excludes them. Re-confirm the current process for progress-report translations with her each cycle.

Term-by-term cheat sheet

These are approximate — Shannon will email actual dates each cycle. Check Apple Mail:

scan-mail --sender flaherty --keyword "progress report" --since 2025-09-01

What to ask Shannon each cycle

1. When does the window open?
2. When is Central's hard close?
3. What is the team-internal target date she wants?