AUG
School Year Setup
- BOY Inclusion Norming
- Share IEPs by Friday wk 1
- BOY assessments begin
- Stay-in-class wk 1 protocol
A complete operational guide for the school year — distilled from Shannon Flaherty's emails, OSSE bulletins, Bancroft training decks, and the law beneath all of it.
The most logistically dense period of the year. Inclusion norming, sharing IEPs with gen ed teachers by 3pm Friday of week 1, week-1 stay-in-class protocol, BOY assessments, master calendar verification, and sending every meeting invite for the whole year. Get this right and the rest of the year flows.
Annual IEP meetings hit their stride. Term 1 progress reports in late October. Triennial reevals begin in earnest. The accommodations spreadsheet gets updated after every meeting. Quietly, you're also tracking which students need spring meetings to honor the May 31 deadline rule.
The ESY eligibility window opens in early January. Term 2 reports finalize by Feb 3. Initial teacher referrals must arrive by end of March. ESY parent outreach begins. Most case managers feel the squeeze hardest in February — multiple deadlines compress into a few weeks. Plan ahead.
ESY window closes April 1. Decline PWNs go out as families respond. Term 3 reports. The May 31 deadline forces you to hold every IEP/eligibility meeting that's due in Sept-Oct of next year. ESY portfolios for attending students. Term 4 reports in June. Then summer, when ESY runs without you.
The synthesis. Every recurring task by month with links into procedure docs.
Prior Written Notice templates for every common scenario.
Template for students who qualified for ESY but won't attend.
Case manager → Shannon → DCPS Resolution Specialist → Authorization Letter.
Full PWN language for compensatory services.
Sibling template for documenting the meeting.
Link to Shannon's source doc (for re-checking).
Eligibility, decisions, portfolios, and decline PWNs.
The flows from referral through eligibility determination.
Hard deadlines and the master calendar.
How to run prior/during/after each IEP, AED, or Eligibility meeting.
Prior/During/After SOP — 45-day rule, 6-year max psych eval, post-meeting checklist.
Beginning-of-year inclusion norming.
Pull-out + push-in + co-teaching strategies.
Prepare students to participate in their own IEPs.
Bancroft house templates for STAR + DIBELS PLAAFP writing.
Translation, parent comms, Medicaid.
Why the law says what it says. Where DCPS stands.
Master index of the research compilation.
5-A DCMR Chapter 30 + OSSE Process Handbook + bulletin excerpts.
OCR's March 2026 finding, DL injunction, Robertson, OSEP's 15-yr Specific Conditions.
PLAAFP, goals, SDI, accommodations, LRE, services, progress monitoring, bilingual SpEd.
34 CFR §300.503 + 8 scenario-by-scenario guides.
What you already have in your Bancroft folder + unified RAG.